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Our Ultimate Wedding Planning Checklist

wedding planning checklist

Planning a wedding is like crafting a work of art. It’s all about weaving together the right elements to create a day that reflects your unique story and style. From a dreamy Sydney wedding venue to the intricate details that make your big day special, every choice counts. 

At Ovolo Woolloomooloo, we understand the magic and the occasional mayhem of wedding planning, and we’re here to help! With our Wedding Showcase on 5 July, you can explore a world of possibilities and tick off nearly every item on your wedding checklist. Here’s a guide to ensure all bases are covered for your Sydney wedding.

12 Months Before the Wedding

This is where your journey begins! A year might seem long, but the earlier you start, the smoother your wedding planning will go. Here are the initial steps to take:

Select a Wedding Date: Choose a date that works for you and significant family and friends. Consider seasonality and whether you would like a Winter wedding, a Spring or Summer soiree or a stylish Autumn celebration.

Book Your Sydney Wedding Venue: Sydney wedding venues are sought after, so book early! Ovolo Woolloomooloo offers unique wedding venues that blend historic charm with modern luxury.

Wedding Budget: Create a detailed budget and consider every possible expense to avoid any unexpected surprises.

Wedding Checklist:

  • Set a wedding budget.
  • Choose a wedding date.
  • Book your Sydney wedding venue.
  • Start a guest list.
Ovolo Woolloomooloo wedding venue

9 Months Before the Wedding

With nine months to go, it’s time to start giving your Sydney wedding its shape and colour and confirming a few wedding essentials.

Hire Wedding Vendors: Start booking your Sydney wedding photographer, wedding catering, and entertainment. These professionals get booked quickly, especially in peak seasons.

Wedding Dress: Start your search for the perfect wedding dress. Remember, dress alterations can take time!

Wedding Checklist:

  • Book wedding photographer, catering, and entertainment.
  • Begin the wedding dress search and fittings.
  • Select your wedding party.
  • Create a wedding website.
sydney wedding dresses

6 Months Before the Wedding

Halfway through, and it’s all about the details. From organising your wedding flowers to planning your honeymoon, here’s what to nail down:

Invitations: Design and order your wedding invitations. Include all the necessary details to ensure your guests are well-informed.

Menu Tasting: Finalise your menu, whether classic canapés for a cocktail reception or a banquet-style feast for a seated dinner. This is your chance to taste everything and make sure the flavours are just as you want them for your special day.

Wedding Flowers: From table arrangements to your wedding bouquet, flowers play an important role in your wedding aesthetic.

Book Honeymoon: Start planning your honeymoon, whether a relaxing beach getaway, an adventurous escape, or a luxurious mini-moon at Ovolo Woolloomooloo. 

Wedding Checklist:

  • Send wedding save-the-dates.
  • Book your Sydney florist and decide on wedding flowers.
  • Schedule menu tasting with the caterer.
  • Finalise and send wedding invitations.
  • Create a wedding gift registry.
ovolo wedding

3 Months Before the Wedding

It’s crunch time! With three months left, focus on any wedding admin and start finalising the small details:

Finalise wedding RSVPs: Keep track of who will be attending to finalise seating arrangements and catering numbers.

Wedding Licence: Ensure you have all legalities sorted, including your marriage licence and celebrant.

Wedding Checklist:

  • Track RSVPs and finalise the wedding guest list.
  • Order wedding bands.
  • Apply for a marriage licence.

1 Month Before the Wedding

As your big day approaches, it’s time for final wedding dress fittings and confirmations to ensure everything is tailored to perfection:

Final Fittings: Make sure your wedding dress fits perfectly. This is the time for last-minute adjustments.

Confirm Wedding Vendors: Re-confirm arrival times and details with all your vendors. Make sure everyone is clear about the wedding day schedule.

Wedding Checklist:

  • Book a final wedding dress fitting.
  • Confirm arrangements with all wedding vendors.
  • Create a wedding day timeline.
  • Pack for your honeymoon.

The Week of the Wedding

The final week has arrived! Here are the last-minute wedding details to ensure your day goes off without a hitch:

Wedding Decor and Seating: Finalise your wedding decorations and seating arrangements.

Relax and Enjoy: Take some time to relax. Visit a spa with your party wedding or spend time with family and friends flying into Sydney. 

Wedding Checklist:

  • Confirm wedding seating arrangements.
  • Prepare payments and tips for wedding vendors.
  • Pack a wedding day emergency kit.
  • Get plenty of rest.
Ovolo Wedding Decor


The Day Before the Wedding

You’re almost there! The day before your wedding should be about peace and preparation:

Venue Walkthrough: Do a final walkthrough of the venue to ensure everything is set as per your vision.

Rehearsal Dinner: Enjoy the company of your closest friends and family at the rehearsal dinner. It’s a great way to calm any pre-wedding jitters.


  • Check-in with the wedding party.
  • Ensure all wedding items are at the venue.

The Wedding Day

This is it—the day you’ve been planning for. It’s time to celebrate your love and enjoy every moment:

Relax: Remember, this is your wedding day. Soak up every moment, from morning preparations to the final dance.

Celebrate: Celebrate the start of your new life with the love of your life, surrounded by those who matter most.

Wedding Day Checklist:

  • Get hair and makeup done.
  • Have someone check on the wedding venue setup.
  • Enjoy the ceremony and party!
wedding couple

Don’t forget, on 5 July, Ovolo Woolloomooloo in Sydney will host a Wedding Showcase, offering you a chance to explore our unique wedding spaces and meet trusted partners, including stylists, wedding photographers, musicians, makeup artists, and more. Learn about our bespoke packages that make every wedding at Ovolo unforgettable. Come and see how your dream Sydney wedding can come to life!